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Why Pre Tender Meetings?

All the tenders announced by governments (Government tenders), funding agencies, Private companies or any other tender holder have some steps. Pre tender meeting or pre bid meeting is one of them.


When the tender issued by tender holder then all the bidders invited to tender briefing. In tender briefing that here we call it Pre tender meeting, bidders can ask their questions about that tender and maybe visiting the site for understanding the location of tender…


These pre tender meetings are held in a group session most of the times, although it may also be held on private basis.


Bidding Source Team recommends that if you want to participate in a tender and if you have invitation for pre tender meeting so always make the effort to attend.


By attending in pre tender meeting you will have good understanding of the tender and you can evaluate it in best way.


What are the benefits of Pre tender meetings?


  1. Attending in pre tender meetings shows to buyers that you are serious in taking the tender and so your chance for winning the tender will be increased.

  2. Knowing your competitors in a tender is very important in writing your proposals and prices for that tender and these pre tender meetings can give you this view. So we again recommend you always try to attend it.

  3. Knowing the buyer (tender holder) before participating in a tender is very important. This can help you to start good relationship with the buyers or tender holder.

  4. By attending in meetings you will have this tool to qualify the tender. Qualifying the tender will help you to have good understanding from tender and its conditions so maybe you decide that this tender is not good for you to participate.

By above mentioned factors you can see that pre tender briefing is very important step in any tender and without it you may have weak understanding of that tender and lose much.


What to do at Pre Tender Meetings


The person that wants to attend in meeting should have good knowledge of that tender scope and also should suitably dressed.


Always try to ask all your clarification questions about the tender. Finding all the answers for the tender is very important so ask any question you have and do not forget to introduce yourself before asking your questions.


Some of the questions that you may have about tender may be asked by other bidders too so do not hurry to ask all your questions in one time.


Tenders take a lot of time and effort so you want to maximize your chances of winning – so always attend pre tender meetings and maximize the opportunity.


You know that tenders take long time and effort so you should maximize your chance of winning of it. There are many factors in winning a tender and one of the most important factors is attending in pre tender meeting.


Invitation to Pre tender meetings always happen for tenders of construction and so on.


Pre bid meeting always held after the announcement of the tenders information and it may be one week or more after it. The reason that this meeting held some days after tender announcement is that the bidders have time to prepare the documents of the tender and study it carefully before attending the meeting


Pre-bid meetings are very important, because they can help the bidders to find answer to their questions.

We hope this article can help you in increasing your chance in winning of tenders. Bidding Source website as a leading G



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